Arrangements Chair Position Description

Term
One year: January 1 to December 31

Specific Duties and Responsibilities

  • Work with the section leadership committee (SLC) to:
    • develop
    • set goals and metrics
    • execute
    • report
    • maintain
    • the Arrangements Committee's portion of the section's business plan, budget, and Performance Excellence Program (PEP) plan
  • Oversee arrangements for all regular meetings of the section, including member and leadership committee meetings, and other special programs and conferences. Responsibilities include
    • Location, including special mobility requests
    • Dates
    • Seating
    • Room size
    • Speaker AV equipment
    • Menus, including special dietary requests
    • Pricing, including facility and food
    • Contracts, including any ASQ-mandated reviews
    • Payment commitments
    • Any feedback to facility and other service providers
  • Aid in checking in attendees if requested, including taking cash, check, and credit card payments
  • Ensure facility and other service providers have been compensated, closing all outstanding debts
  • Be an advocate for member value, satisfaction, and loyalty
  • To the degree possible, attend all Section Leadership Committee and general membership meetings
  • Issue a final report to indicate accomplishments for the year and recommendations for the next year
  • Perform other tasks as assigned by the chair
  • Uphold society bylaws, policies and procedures, ASQ Code of Ethics including diversity and inclusion and the section operating agreement

 

Qualifications

      • The Arrangements Chair will have access to Personally Identifiable Information and must be aware of and adhere to ASQ rules through GDPR training to protect that information.
      • Must be a Professional, Senior, or Fellow ASQ member in good standing and a member of the section
      • Must have basic knowledge of ASQ bylaws, policies and procedures, and section operations
      • Must be willing to provide an email address to ASQ and the section for ASQ and section communications
      • Must possess leadership, management, and organizational skills
      • The ideal candidate should have:
        • Interpersonal skills
        • Communication skills
        • Ability to resolve conflict/bring people to consensus
        • Project Management skills
        • Ability to prepare and lead a meeting and conference call
        • Financial acumen – ability to develop a budget and operate within it
        • Strategic thinking skills
      • Preferably will have prior experience as a committee chair or member
      • Preferably will have some prior experience in budgeting and business planning

 

Time Commitment
Approximately two to four hours per month (outside of section leadership and member meetings)